Navigation Pane doesn't work. Discussion in 'Mac Office Word' started by petestein1, Feb 14, 2008. I'm newly returned to a Mac after a 10-year hiatus. I'm generally happy but I've had a few problems in Word 2008 that make it very frustrating to work in larger documents.
Navigation Pane In Word 2010
In previous versions of Microsoft Word you would press ctrl-F to search a document for a word or phrase. In Word 2010, ctrl-F now summons a Navigation Pane that appears to the left of the document.
Previously when searching for occurrences of words or phrases in a document, the Find dialogue box had to jump around the screen to avoid obscuring the view of the words it found. This was not ideal. In pursuit of what Microsoft are calling the “Polished User Experience“, the Find box now appears fixed in the same position at the top of the Navigation Pane during all your searches.
You’ll notice three views available by clicking on their respective tabs at the top of the Navigation Pane, that display:
- a hierarchy of headings in your document
- thumbnail images of the pages in your document (similar to slide view in Powerpoint)
- the results of your current search
Navigation Pane – Headings View
The headings view in the Navigation Pane provides a good visual representation of the structure of your document by displaying only its headings. Subheadings are indented for easier reading.
You can quickly navigate to a particular heading in your document by clicking on the corresponding heading in the Navigation Pane. The bar with the up-arrow at the top provides a way to jump to the top of the document. Surprisingly, there isn’t an equivalent button to jump to the bottom.
You can quickly navigate to a particular heading in your document by clicking on the corresponding heading in the Navigation Pane. The bar with the up-arrow at the top provides a way to jump to the top of the document. Surprisingly, there isn’t an equivalent button to jump to the bottom.
Another navigational aid is the pair of arrows to the top right of the Navigation pane. Clicking on the up arrow positions you at the previous heading and the down arrow positions you at the next heading.
You can make swift structural changes to your document by clicking and dragging the headings up or down the Navigation Pane. When you do this, the heading and the whole block of text between that heading and the subsequent heading is moved to where you position it. Of course, ctrl-Z to undo is always available should you make a mess of things.
If a heading contains subheadings, you can use the arrows to the left to expand and collapse the display to either show or hide those subheadings.
Navigation Pane – Thumbnail Page View
Clicking on the middle button displays thumbnail images of each page in the document. The thumbnail view provides a way to quickly jump to any page. Unlike the heading view, you can’t move content around by clicking and dragging a thumbnail.
The up and down arrows move you to the previous page and the next page respectively.
Navigation Pane – Search Results View
If you are searching for occurrences of a word or phrase, this is the view to use. Start typing in the search box and Word 2010 immediately strats searching the document for the words you input. The words or phrases are highlighted in yellow in the document and the number of occurrences is displayed at the top of the pane. If there are few enough occurrences, a snippet of text containing the words is displayed in the pane. Clicking on a particular snippet will take you to its location in the document and the words remain highlighted.
After you have clicked on a snippet and jumped to its location in the document, you’ll see a red ‘X’ appear next to the search box. Clicking on this will end the saerch but keep you positioned at the snippet’s location in the document.
Navigation Pane Options
In the top right corner of the Navigation Pane, there is a down arrow. Clicking on that displays options to move, size or close the pane. The move option is a little redundant as you can click and drag on the panes title bar straight away to move it somewhere. It’s a similar case with the size option as you can simply click and drag on any of the Navigation Pane’s borders to resize it. The close option closes the pane in the same way that clicking on the ‘X’ does.
Toggle the Navigation Pane
![Hot Key For Navigation Pane In Ms Word On A Mac Hot Key For Navigation Pane In Ms Word On A Mac](https://www.howtogeek.com/wp-content/uploads/2011/10/01_clicking_on_a_result.png)
With ALT+F1 you can enable/disable the Navigation Pane
Easily switch between the various Navigation Panes;
- CTRL+1 Mail Navigation
- CTRL+2 Calendar Navigation
- CTRL+3 Contacts Navigation
- CTRL+4 Tasks Navigation
- CTRL+5 Notes Navigation
- CTRL+6 Folder List Navigation
- CTRL+7 Shortcuts Navigation
- CTRL+8 Journal Navigation
Add Shortcuts to the Shortcuts Navigation
You can build your own custom menu in the Shortcuts Navigation. It can consist of anything like shortcuts to Outlook folders, Explorer Folder, files and applications and can be organized in expandable/collapsible groups.
- For an Outlook folder; click Add new Shortcut
- For an Explorer folder or file; drag & drop the folder or file on the group name from an Explorer window
Change the startup folder
You can configure the startup folder by going to Tools-> Options-> tab Other-> button Advanced E-mail Options… You can even choose a Search Folder.
Start in E-mail, Folder List or Shortcuts Navigation
Close Outlook in the Navigation you prefer and it will start in that Navigation again. For the Shortcuts Navigation make sure your configured startup folder is available in the Shortcuts Navigation.
Add an Exchange Mailbox (when connected to an Exchange server of course)
Right click the root of your Exchange Mailbox-> Properties-> button Advanced…-> tab Advanced
Add Favorite Folders
You can add mail and search folders to your Favorite Folders lists in the Mail Navigation by right clicking a folder and choose Add to Favorite Folders or drag & drop the folder into the Favorite Folders box. To remove a folder right click the folder in either the Favorite Folders box or in the folder list and choose Remove From Favorite Folders…
Note: The Favorite Folders box cannot be removed not even when you remove all shortcuts from the pane.
Note: The Favorite Folders box cannot be removed not even when you remove all shortcuts from the pane.
Reset the Navigation Pane
To reset the Navigation Pane and to undo all customizations start Outlook by (check your path to outlook.exe);
Start-> Run;
Start-> Run;
'C:Program FilesOffice 11Outlook.exe' /resetnavpane
Location of the Navigation Pane settings
Navigation Pane settings are stored here;
You can backup and restore this file if you want to when Outlook is closed.
C:Documents and Settings%username%Application DataMicrosoftOutlook<profilename>.xml
You can backup and restore this file if you want to when Outlook is closed.
Add additional Calendar, Contacts, Tasks, Notes and Journal folders to the Navigation Pane
- All Calendar, Contacts, Tasks, Notes and Journal folders that are available in the Folder List Navigation (with exception of the Public Folders) will be shown in the My … box in the corresponding Navigation Pane.
- All other folders that you have accessed through File-> Open-> Other User’s Folder… will be shown in the Other … box in the corresponding Navigation
- To add a Calendar, Contacts, Tasks, Notes or Journal Public Folder to the corresponding Navigation right click that folder and choose Add to Favorites… If it still doesn’t show; right click the folder from within Favorites and choose Add to Other …
Show Multiple Calendars
To show multiple calendars side-by-side you can select the Calendars in the Calendar Navigation. The name of the Calendar will show above the view of the calendar and calendars will be marked with different colors.
Show Views to the Navigation Pane
View-> Arrange By-> Show Views in Navigation Pane
View Monthly Calendars in the Calendar Navigation
When you disable the TaskPad (View-> TaskPad) when in the Calendar Navigation the monthly calendars will show up in the Navigation Pane instead of above the TaskPad.